Your company's operating system, installed in your accounts
Notion databases linked to one another, and n8n automations that move information around, alert the right people at the right time and check that everything keeps running. It is the system we run our own company on. It is installed module by module, in your accounts, and it belongs to you.
The problem
In most small businesses, a human being acts as the network cable between the tools. They copy a booking into a spreadsheet, chase a team, check that a document has arrived. And the day a home-made automation breaks, nobody notices until the customer does.
The modules
| Module | What it does |
|---|---|
| Monitoring | Checks every five minutes that the automations are running, alerts on Telegram, then tells you when things are back. Nightly backup of the automations. Always included. |
| Daily alerts | Every morning and every evening: what is coming, what is missing, what is late. A short message, not a report. |
| Capture and CRM | Forms, appointment bookings and incoming messages become a record in your Notion CRM, with an alert. |
| Team schedule | Each confirmed booking becomes its own job, never duplicated; the evening before, everyone receives their schedule, and jobs with nobody assigned are flagged. |
| Follow-ups | Jobs not closed, missing reports: the follow-up is ready in one tap, and the escalation goes out the next day if nothing has moved. |
| Invoicing | Monthly calculation per client based on actual activity, filing of the invoices you receive. |
| Telegram assistant | Query your databases in plain language, including by voice message. |
| Dashboard | A web operations view, with restricted access. On quote. |
Ready to install today: Monitoring, Daily alerts, Capture and CRM, Team schedule and Follow-ups. Invoicing, Telegram assistant and Dashboard are on quote.
What is included
- Mapping of one to three processes, starting from the free audit
- Linked Notion databases: one database per object, not one spreadsheet per team
- The modules you choose, installed in your n8n or in a dedicated n8n that we host
- Monitoring of every automation
- One sheet per automation: what it does, who to alert if it breaks
What we learned the hard way
A “succeeded” status in n8n proves nothing if a step swallowed the error: every automation ends with a check of the actual result. A Google connection left in testing mode expires every seven days. An n8n database without backups ends up corrupted one day. These traps are dealt with before delivery, not discovered after.
How it is delivered
A project, priced according to the number of modules, then a monthly subscription that covers monitoring, fixes and small improvements. The price is set after the free audit, once the first module has been chosen.
Frequently asked questions
Do I need to use Notion already?
No. If you are not on it, the installation includes building the databases. If you are, we start from what exists and link what is not linked yet.
Why n8n rather than Make or Zapier?
Because it can be hosted by you or by us with no cost per execution, and the automations stay readable and exportable. The details are in our guide to n8n for small businesses.
Which module should I start with?
The one that costs you the most among your stable tasks. The free calculator and the audit are there to find it. In most cases, it is the daily alerts or capturing incoming requests.
What happens if an automation breaks?
The monitoring module detects it and alerts us. The fix is covered by the monthly subscription.
The other products
The morning messageThe Daily alerts module, explained Never lose a customer requestThe Capture and CRM module, explained Notion for running a small businessOne database per object, not one spreadsheet per team n8n monitoringYou already have n8n: monitoring on its own, €19 excl. VAT per month Cleaning Team PortalKnow the cleaning was done, and done well Guest PortalThe guest has the answer before asking Why TAKIAThe systems served our own company first.Want to see whether it would help you? The free audit takes thirty minutes. We look at your real processes and tell you honestly whether this product will save you time, and how much.